Capture emails quickly and easily!
Use Lotus Notes for email? Document ONE enables you to capture received and sent emails into document libraries - in one simple process!
Received Emails
The beauty of Document ONE's email filing capability is that you can deal with emails as you receive them. This means that you don't lose them or forget to action them.
Do you identify with any of the following scenarios?
Subject of the Email | Without Document ONE |
Notification of an upcoming conference | You mean to register for the conference but as you receive further emails this email disappears from view in your Inbox, with the result that you miss the conference. |
Request for assistance from a customer | You forward this email to Mary. Now you both have a copy of the same email and its attachments, and you have to remember to follow up what action she has taken. |
Link to a useful article on accounting theory | You decide that this is useful information that you might want to refer to again in the future, so you print it out and put it into a drawer in your desk - where you promptly forget it ever existed. |
See how different the outcome of these scenarios could be with Document ONE!
Subject of the Email | With Document ONE |
Notification of an upcoming conference | You file this email into a Document ONE library and simultaneously create a reminder in your calendar to register for this conference before the due date. |
Request for assistance from a customer | You file this email into a Document ONE library and simultaneously assign it to your colleague in the next office, Mary, to prepare a draft response. |
Link to a useful article on accounting theory | You file this email into a Document ONE library and can instantly find it again whenever you need it. |
Sent Emails
Unlike some other document management systems, Document ONE enables you to send then file emails in one simple operation.
You don't have to send the email first and then remember to file it afterwards!
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