Make information findable

Document ONE uses classification schemes to help users choose the most relevant folder to file their documents in.

Classification Schemes

a classification scheme in Document ONE Classification schemes are logical naming structures that help your users to:

Choose the right folder to file a document in.
See documents on the same subject grouped together.

Typically the top level of a classification scheme relates to the functions (e.g. finance, property) carried out in your organisation, and the levels underneath relate to activities (e.g. budgeting, planning).

Folders

Folders in Document ONE are the equivalent of physical files, i.e. they are the containers that users file documents into.

Folders must be created in document libraries, under a level of a classification scheme.

The following screenshot shows the folders which have been created in the Administration library under the Budgeting level of the Finance classification:

folders in a Document ONE library, displayed under the classification scheme

The title of each folder does not always need to be very long, as the folder's place in the library's classification scheme provides supporting information about its purpose and about the likely users of that folder.