Control access to sensitive & important folders

Document ONE uses Lotus Notes' sophisticated security model to give you full control over who can access libraries, folders, and documents.

Access Control Lists

Access Control Lists (ACLs) enable you to define what level of access a group of users has to a document library, and to the other databases within Document ONE:

example of an Access Control List in a Document ONE library

For example, you might use the ACL to restrict the HR library to members of the HR department only.

Roles

Roles in Document ONE enable you to further refine the types of actions that users are able to undertake.

For example, the Library Manager role in Document ONE enables users to undertake functions such as maintaining classifications and custom metadata.

Securing Folders

Folders can be secured so that only selected users can:

See that the folder exists; and
See the documents in the folder.

You can use this functionality to create a library which contains a folder for each of your users, secured to that user only.

This means that your users can store their own personal documents in their own folder, confident in the knowledge that other users can't see them.